Notion vs Confluence vs Google Docs — UK Team Documentation (2026)
Confluence is the right documentation tool for UK regulated projects (NHS, FCA, GDS) — integrated with Jira, supports IEC 62304 document control requirements, and the most widely accepted by NHS DTAC assessors for technical documentation. Notion is right for product teams and startups needing flexible wikis and databases. Google Docs is right for collaborative writing where real-time co-editing is the primary need. Documentation tool choice affects IEC 62304 document control (version history, approval workflow), NHS DTAC evidence quality, and FCA change management traceability.
| Factor | Confluence (Atlassian) | Notion | Google Docs |
|---|---|---|---|
| IEC 62304 document control | ✅ Page versioning + approvals + macros for change history | Version history — limited approval workflow | ✅ Version history — limited document control |
| NHS DTAC evidence production | ✅ Confluence macros — numbered sections, tables of contents | Manual formatting | Manual formatting |
| FCA change management records | ✅ Jira-Confluence integration — sprint docs linked to releases | Manual Jira link | No Jira integration |
| UK GDPR data residency | ✅ Atlassian Cloud EU — confirmed data residency | EU hosting available | Google EU region available |
| Real-time collaboration | Good | ✅ Excellent — multiplayer editing | ✅ Best — Google Docs native |
| Database / structured data | Limited | ✅ Databases, kanban, calendars — excellent | Not available |
| Search quality | Good | ✅ Excellent — AI search in Notion | Good |
| Price | ~£5/user/month (Standard) | Free tier / ~£8/user | Free (Google Workspace) |
| ClickMasters default | ✅ NHS/FCA/GDS regulated projects + all projects with Jira | Product teams, startups, flexible wikis | Collaborative writing (specs, proposals) |
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