EdTech National Apprenticeship Platform — Multi-Provider Network

Provider Architecture and Data Isolation

84-provider multi-tenancy: each training provider has isolated data (PostgreSQL Row Level Security — provider ID enforces data boundary), separate brand configuration (logo, colours, domain), and configurable apprenticeship standards (each provider delivers different standards).

ESFA funding rules

each provider has a separate ESFA contract (ESFA Provider Reference Number — UKPRN), separate ILR submission, and separate payment calculation.

Apprentice portal

• apprentice logs in via their training provider's branded portal — sees only their own apprenticeship data (UPN-linked).
• Cross-provider analytics: anonymised aggregate data (total apprentice outcomes, completion rates, EPA pass rates) — no individual provider data shared across providers.

ESFA ILR Automation for 84 Providers

ESFA ILR (Individualised Learner Record): all apprenticeship training providers must submit ILR data to ESFA via the Submit Learner Data portal.

ILR submission

quarterly (R01–R14 — 14 returns per year).

ILR XML

F/ILR/2425/1 schema (ESFA publish annually).

Automated ILR

each provider's learner data → ILR validator (validates against ESFA ILR specification — catches errors before submission) → ILR XML generation → ESFA Submit Learner Data API submission.

Error handling

ESFA returns validation errors (ILR rejection reasons) → automatic alert to provider with specific error description and field reference.

ILR accuracy

99.2% first-submission acceptance rate across 84 providers (

ESFA industry average

• 84%).
• Apprenticeship Off-the-

Job Training Tracking

Off-the-Job (OTJ)

Training

ESFA requirement — apprentices must spend minimum 6 hours per week (or 20% of paid hours) in off-the-job training.

OTJ tracking

apprentice logs OTJ hours (activity type, date, duration, description) → automatic OTJ % calculation (total OTJ hours / total contracted hours).

ESFA audit risk

if OTJ % falls below 20% threshold → alert to employer and training provider.

ESFA audit evidence

OTJ log exported as PDF report (signed by apprentice and employer) — primary evidence for ESFA funding audit.

Annual review

each apprenticeship has an annual ESFA review (commitment statement reviewed, OTJ tracking reviewed, progress reviewed) — automated annual review pack generated.

Functional Skills

most apprenticeships require Functional Skills English and Maths qualifications (if below Level 2).

Functional Skills assessment

City and Guilds, Pearson Edexcel, and NCFE all provide online Functional Skills tests (API-based test assignment and result receipt).

Platform integration

training provider assigns Functional Skills test → apprentice completes online → result returned via awarding organisation API → automatically recorded in apprentice profile.

AADC compliance

some Functional Skills assessments are completed by 16–17 year olds — assessment platform requires verifiable consent for under-18 data processing (parental consent workflow if under 16 at enrolment).