Project Overview
UK port authority (2.4M TEU/year, 840 shipping lines, 280 freight forwarders) needed Port Community System rep...
Technology Stack
Compliance & Standards
The Challenge
UK port authority (2.4M TEU/year, 840 shipping lines, 280 freight forwarders) needed Port Community System replacing paper manifests, manual customs pre-arrival notification, and phone berth booking. HMRC CDS, UK Border Force ENS, MCA, UK GDPR, Cyber Essentials Plus, WCAG 2.1 AA. Budget GBP160,000.
Our Approach
Arrival
- 1shipping line API (SOLAS-compliant manifest via REST),
- 2manifest validation (commodity codes, IMDG dangerous goods),
- 3UK Border Force ENS generation (automated from manifest),
- 4pre-arrival risk assessment (HMRC automated),
- 5vessel tracking (Vesseltracker AIS API -- 10-minute updates). 24-hour rule compliance: manifest submission time recorded, non-compliant flagged.
Berth Planning and Vessel Scheduling
- 1berth availability calendar (LOA limit, draft limit, cargo type),
- 2vessel booking (IMO number, ETD, cargo volume),
- 3automated berth allocation (beam + LOA + tidal window + crane availability),
- 4port resources planning (pilot, tugs, mooring),
- 5AIS ETA update (automated resource team notification 4 hours before arrival). MCA tidal prediction integration for LOA tidal window constraints.
HMRC CDS Port Integration
- 1Frontier Declaration (CDS procedure 01 -- goods entering UK),
- 2temporary storage procedures,
- 3release notification (goods cleared -- release to quayside),
- 4duty deferment (DDA balance check),
- 5ETSF weekly HMRC report.
Agent authorisation
each freight forwarder has own EORI -- PCS handles CDS on behalf of 280 forwarders.
Freight Forwarder Portal
- 280 companies each with self-service portal: (1) cargo status (vessel arrived, discharged, customs cleared, available), (2) document upload (bill of lading, commercial invoice, certificate of origin), (3) HMRC CDS status, (4) collection time-slot booking (number plate recognition gate), (5) automated invoicing (port dues, handling, storage per TEU per day).
- PostgreSQL RLS isolates forwarder data.
The Results
Platform live at 26 weeks, GBP148,000. 2.4M TEU.
Pre-arrival 100% digital (was 40% paper).
CDS release automated.
Berth 100% digital.
Dwell time 2.4 to 0.8 days. 94.2% of 280 forwarders active within 60 days.
WCAG zero.
Dwell time 2.4 to 0.8 days -- GBP8.4M annual savings for UK importers from reduced storage charges.
Platform paid for itself in 3 weeks of dwell time savings.
That is the economic case for UK port digitisation. -- Harbour Master, UK Commercial Port
Project Details
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